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Eliminate guesswork about where things should be filed. iFile Cabinet gives you several options when it comes to storing electronic documents, including listing a file in more than one place with a series of identifying tags. Securely store documents according to your needs, starting with broad categories (filing cabinets) and narrow it down to individual company or people names (files). The software will even do it for you automatically.

Place strict access controls on your document filing system. Pre-determine who can access your files and what they’re allowed to do with them once they’ve called them up. For example, give data entry clerks the right to add to the system and look at their work for reviews before final filing, but leave the decision over who can delete a file to someone else. Decide whether documents can only be seen or open them up for printing. Decisions about what a new employee is allowed to view can be made the moment they’re hired. Your administrator can also tweak the security settings for the entire system or individual employees at any time. We can tailor document security to fit your needs.

Sometimes it’s just easier to do a job in larger bites. iFile Cabinet gives you the option to process large numbers of files at the same time, whether it’s a large number of documents attached to e-mails or an even larger collection stored in an FTP site. Controls built into the system give you the rights to let one person feed documents into the collection folder while a supervisor can review the list and give all, or parts of it, permission to move on to the next level.

Keep the people you deal with on a regular basis in touch. iFile Cabinet includes a secure message system for those times when you absolutely need to get in touch with someone. Communications are routed through our servers on encrypted lines to help ensure confidential messages stay confidential. The system will also set up password-free e-mail accounts for new hires to help iFile Cabinet collect new files for storage.

iFile Cabinet isn’t limited to one specific type of file when it comes to document storage. In addition to .PDF files, the system was designed to store e-mails, Microsoft Word documents, Excel spreadsheets and a host of other formats. Connected to programs like Online Accounts (our accounting software package), the software will also display documents associated with any accounting entry.